College Database Form

COLLEGE DATABASE FORM: (last updated 6/18/2020)
INSTRUCTIONS: This form must to be copied and pasted into a word processing document and then completed. Please answer all questions. Please do not attach menus. Please do not send standard collateral at this time. Please direct to the attention of Sue Walton at

Date Completed: Sales Contact:

Hotel Name:


City, State/Province, Postal/Zip Code:

Phone: Fax: Email: WWW:

2020: Please provide a briefly outline of your health & sanitation and food handling procedures as well as social distancing policies.

Dorm Room Price Range: Sunday-Thursday: Friday/Saturday: Room Tax:
Is this a per bed or per room price?
Do sleeping rooms have: thermopane windows wall thermostats?
When were your sleeping rooms last renovated? Total # of Rooms:
Total # of Singles. Doubles: Suites: ADA Rooms:
Do rooms have private baths? Are sleeping rooms air-conditioned? Are meeting rooms air-conditioned?
What is the cost of bedding? Are blankets provided?
What is the cost of bath linen? Is maid service provided?
Is there working intra-campus phone service available?
Do dorm rooms have internet access?
Is Insurance required?

Food & Beverage Tax:(without gratuity): Gratuity %:
Catered Breakfast Price Range: Brunch Range:
Coffee/Tea/Ice Tea Price per Gallon: What is your policy regarding alcohol?
Catered Lunch Price Range: Catered Lunch Buffet:
Price of Catered Dinner : Catered Dinner Buffet Price Range:
Please provide us with a list of Vegan and Vegetarian entrees which are available for all meals.

Stores/Malls within walking distance-(1/4 mile) : Within 5 miles:

Number of Restaurants within Walking distance: Parking Cost:
Cost of Airport Transfers: Distance in Time & Miles from Airport:
If applicable, where is the nearest public transit located in relationship to the campus?
Please list all nearby hotels:
Age of facilities: When was the meeting space last renovated?
Total Sq Ft of Meeting Space: of Meeting Rooms: Sq. Ft. of Largest Meeting Room:
Please List the Ceiling heights of your largest & smallest function space:
Can the lights be “mastered” in rooms which are divisible?
Average Meeting Rental: Is Meeting Room Rental Sliding or Fixed:
What items are built into your meeting rooms ( ie white boards/screens)
Is your sound system built in? Describe:
How far are dorm facilities from the meeting rooms?

Do you have the following: (please circle or put Y or N beside)
self serve business ,copy, computer center (list hours & cost)
in room/suite refrigerators in room/suite microwaves in room/suite stoves
self-serve laundry facilities swimming pool: indoor or outdoor or both exercise or health club facilities free shuttle to area attractions
What recreational activities do you offer on property?